What is a Building Condition Assessment?

A Building Condition Assessment (BCA) is a report of the latest information on the condition of building components for property owners and managers. It also provides comprehensive building deficiency information with forecasts and recommendations on future maintenance and repair requirements for single or multiple properties as well.

Roof-Tek consultants carry out the BCA in two parts (site inspection and analysis):

  • The site inspection in which the building systems are systematically documented using digital media such as photographs or video along with note taking, site-generated drawings and information collected including drawings, plans and testimony on building history from the property owner/manager.
  • Analysis of the data collected in which that information is prepared in a report to include a summary of the building condition, each system condition, along with tables that indicate the immediate and projected long-term costs of maintaining the building.

The purpose of the BCA is to provide property owners/managers estimated costs relative to renewal, repair, and code compliance issues associated with evaluated building elements.

Roof-Tek also ensures that the BCA provides information for property owners/managers to help determine building needs related to the following:

  • Building and facility operational costs that address lifecycle and restoration, repairs and renewals about elements in the building systems
  • Development of maintenance programs that address current and deferred issues for budgeting and planning purposes
  • Identification of functional deficiencies that address compliance with industry standards such as the Building Code, Accessibility, BOMA, IFMA, & LEED

The information collected in the BCA allows facility team members to address current operational necessities, while also improving the building portfolio with renewal forecasting. The BCA ensures the latest information is provided to prepare capital funding for capital projects as well.

From the data collected, the facility management team can develop maintenance programs that address specific needs and conditions of the building(s) over the short- and long-term. In turn, these programs help the facility management personnel maintain the building portfolio in an operational condition that will reduce maintenance costs and increase component service life.

When and how often to perform a BCA?

Asset owners should conduct BCAs on a regular and consistent basis. In the industry, the recommended standard is at a three to five-year frequency. The frequency of performing BCAs also depends on the building(s) age, usage, structural integrity, size and performance as well.

What is the Scope of Work for a BCA?

The scope of work must include the condition and all information related to:

  • Types of Building(s)
  • Site Components
  • Exposed Structural & Foundation systems
  • Roofing Systems
  • Exterior Enclosure Elements
  • Interior Systems
  • Parking Garages
  • Plumbing Systems
  • Electrical Systems
  • Mechanical Systems
  • Vertical Transportation Systems
  • Building and Fire Code Systems
  • Accessibility Systems
  • Compliance updates
  • Use of Non-Evasive Technologies for Suspect Issues

The BCA report must also include as well:

  • Photographic documentation of each system and requirement related to code compliance, restoration, replacement and repairs
  • Assessment of the building(s) interior and exterior conditions, systems, components and deficiencies
  • Recommendations that address the physical deficiencies
  • Budget costs that remedy physical deficiencies whether replacement or repair

As stated, this is the best tool for proactively planning maintenance, repair and replacement programs.

Why Do Facility Managers Need Building Condition Assessments?

In the world of today, operational budgets have to do more with less. Facilities management team members must make their budgets have a deeper impact while maintaining an optimum property investment.

Develop Maintenance and Replacement Strategies

The BCA will address cost-efficient strategies in facilities management maintenance programs as well as plan future replacement costs, whether they are in the interim or much later. The BCA prioritizes the planning for capital projects as well as the implementation of maintenance programs that enhance and even extend the building portfolio’s service life. At the same time, a BCA will also help reduce repair and maintenance costs as well.

Evaluate Building Condition

The main purpose of performing a BCA is to support the facility management team in the evaluation of the physical condition of the building portfolio while systematically listing deficiencies existing in the building systems. Assessment of the service life of the major components of the facility, and prioritized whether it be for short- or long-term renewal and maintenance planning.

 

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Note: A BCA is also known as a Facility Condition Assessment (FCA) or Property Condition Assessment (PCA).

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